This privacy policy outlines how FATALPHA LTD collects, processes, and protects personal data for attendees, sponsors, and other participants on the events website. It ensures compliance with the EU General Data Protection Regulation (GDPR) and informs users of their rights and how to exercise them.
Controller and Data Protection Officer
FATALPHA LTD (referred to as “we” or “us”) is the data controller responsible for processing personal data under this policy. Our registered address is 2 Amfitritis Street, 2102 Aglantzia, Cyprus, and you can contact us by email (see contact page for address) or by post at 2 Amfitritis Street, 2102 Aglantzia, Cyprus.
If you have appointed a Data Protection Officer (DPO) or EU/UK representative, you can reach them at email on contact page or 2 Amfitritis Street, 2102 Aglantzia, Cyprus.
Types of Personal Data Collected
We collect the following categories of personal data in connection with our events:
- First and last names
- Email addresses
- Postal addresses
- Phone numbers
- Social media handles
- Headshots and biographies
- Payment and billing information
- Industry and demographic information
- Dietary requirements and disability information
- Comments and feedback
- Cookies and online identifiers
Purpose and Legal Basis for Processing
We process personal data for the following purposes and rely on the corresponding legal bases under the GDPR:
- Registration and ticketing (Contractual necessity)
- Event communication and updates (Legitimate interests)
- Marketing and promotional activities (Consent or Legitimate interests)
- Speaker and sponsor management (Contractual necessity)
- Website analytics and improvement (Legitimate interests or Consent)
Cookies and Tracking Technologies
Cookies and similar technologies are used to collect data about your usage of our website, including IP addresses and browsing behavior. Under the GDPR, non-essential cookies require explicit consent and you can manage your preferences via our cookie settings or browser controls.
Data Sharing and Recipients
We may share personal data with the following categories of recipients:
- Event venues and service providers
- Payment processors
- Sponsors and partners (with consent)
- IT and hosting providers
- Regulatory and legal authorities
International Data Transfers
When we transfer personal data outside the EU or EEA, we rely on adequacy decisions, standard contractual clauses, or other approved safeguards.
Any such transfers are conducted in accordance with Chapter V of the GDPR to ensure an adequate level of protection.
Data Retention
We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, and resolve disputes. Retention periods vary by data category and may range from the event end date plus three years for accounting records to immediate deletion for marketing preferences after withdrawal of consent.
Data Subject Rights
You have the right to access, rectify, erase, restrict, or object to the processing of your personal data, as well as the right to data portability and to withdraw consent at any time. To exercise these rights, please contact us using the details provided in the “Contact Information” section below. If you believe your rights under the GDPR have been violated, you may lodge a complaint with a relevant supervisory authority.
Security Measures
We implement appropriate technical and organizational measures, including encryption and access controls, to safeguard personal data against unauthorized access, disclosure, alteration, or destruction.
Our service providers are contractually bound to maintain similar levels of security when processing data on our behalf.
Changes to This Privacy Policy
We may update this policy periodically and will post the revised version on our website with an updated effective date.
We encourage you to review this policy regularly to stay informed about how we protect your data.
Contact Information
If you have any questions or requests regarding this policy or our data practices, contact us at:
Email: See contact page for email address
Postal address: 2 Amfitritis Street, 2102 Aglantzia, Cyprus
Attention: Data Protection Officer
This policy ensures transparency in our data practices and your GDPR rights when engaging with our events website.